The role of budgeting systems on successful project execution at a selected government department in the Cape metropolis

Abstract

Budgeting is a viable management instrument that ought to be used to direct organisational plans and procedures. Budgets are unavoidable strategic tools used in the planning of an organization's effective supply of services or goods. They serve as a financial representation of the work, services, or goods that will be generated or delivered by an organization. When budgeting is carried out and monitored appropriately taking every one of the elements affecting legitimate management of budget plans into thought, the organisation will accomplish its objectives. Similarly, Public Agencies have plans and programs to implement, and these plans and programs are measured through budgets. The strategic imperatives and the type of leadership in an organization determine the budgeting processes, which vary from one organization to the next. Hence, genuine perspectives should be acquired from the influenced, genuine sentiments from the influenced managers with their anticipations regarding planning as an administration tool. This research focused on issues that managers should looked out for concerning the budgetary process in the public sector. The primary objective for this research was to; identify the relationship between budget and technical specifications, Identify the relationship between budget and quality specifications, Identify the relationship between budget and scope specifications, Identify the relationship between budget and stakeholder management. The objective respondents for this research investigation included representatives from various cost centres inside the selected Western Cape Public Agency who are associated with overseeing budget plans and activities.The Data was collected via questionnaires, which were analysed using an Excel spreadsheet and the results were interpreted. The findings point to need for intensive training and empowerment of budget holders in order to ensure that budgets, budgeting processes, project implementation, and anticipated service delivery to the public are all in line.